Variances

The Variance tab allows staff to track any variances that are required for a project. This is usually used for zoning board or zoning hearing board projects by the department, board, or commission that manages variance processing. 

Add a Variance to a Project Record

1. Sign in to your site
2. Navigate to Projects System, click Search, and select a record
   
   
3. Click Edit
   
   
4. On the Variances tab click Add New
   
   
5. Select the Zoning Code link
   
6. Search for and select the local Zoning Code regulation associated with the variance request
   
   
   Note: If no codes are available, the municipal admin for CivicGov will have to configure or add zoning regulations.
7. Fill out the Variance Details:
   
   
   • Variance Number: The system automatically numbers the variance with the next available number but you can override this numbering.
   • Description: Add a description of the variance code
   • Action: If needed, set a specific action
   • Type: Select the applicable variance type
   • Status: Select the current status of the variance
   • Date Added/Approved/Implemented: Complete the date added field and leave the date approved and date implemented fields blank. If the variance is approved the user will change these fields as required.
   • Proposed Variance: Enter a description of the proposed variance
8. If needed, add Conditions from the project record to the variance
   
   
9. Click Save
   

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Approve & Complete a Variance Request

1. Sign in to your site
2. Navigate to Projects System, click Search, and select the record
   
3. Click Edit
   
   
4. On the Variances tab click Edit next to the applicable variance
   
   
5. Change the Action status
   
   
6. Change the Status of the variance
   
   
   Note: Work related to variance approval is tracked in the Status tab of the record using case management.
7. If approved, enter the Date Approved and the Date Implemented
   
   
8. Click Save
   

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Search for Existing Variances

1. Sign in to your site
2. Navigate to Projects System, expand Variances, and select Search
   
   
3. If needed, use the search parameters to filter and find specific records
   
4. View a list of issued variances
   

Supporting Articles

• Create & Manage Projects
• Create & Manage Conditions

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