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Variances

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The Variance tab lets staff track any variances needed for a project. It is mostly used for zoning board or zoning hearing board projects. The department, board, or commission that manages variance requests will use this tab.

 

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Add a Variance to a Project Record

 

  1. Sign in to your site
  2. Go to Projects System, click Search, and select a record
    Project System and Search are highlighted. A project number is also highlighted to show it was selected.
  3. Click Edit
    The Edit button is highlighted to be clicked to begin editing the record.
  4. On the Variances tab, click Add New
    The Variance tab is selected. Below the tabs, the Variance section is shown. The Add New button is highlighted in the actions column..
  5. Select the Zoning Code link
    The Variance Details section is shown. Under the section title, the Zoning Code link is highlighted to show what to select next.
  6. Search for the local Zoning Code and select the one related to the variance requestThe Search Variance Codes screen is shown. A search result is selected in the list. The Add selected variance to current record button is highlighted.
    Note: If no codes are available, the municipal admin will need to make changes. In the Community Development system, the admin will need to set up or add the needed zoning regulations.
  7. Fill out the Variance Details
    The Variance Details section is shown. Fields for number, description, action, type, status, dates, and proposed variance can be filled out.
    • Variance Number: The system gives the variance the next available number automatically. However, you can enter your own number instead.
    • Description: Add a description of the variance code
    • Action: If needed, set a specific action
    • Type: Select the applicable variance type
    • Status: Select the current status of the variance
    • Date Added/Approved/Implemented: Fill in the date added field. Leave the Date Approved and Date Implemented fields blank. If the variance is approved, the user will update these fields as needed.
    • Proposed Variance: Enter a description of the proposed variance
  8. If needed, add Conditions from the project record to the variance
    The Related Conditions section is shown. Under the section, the add button is highlighted next to a project condition.
  9. Click Save
    The Save and Clear buttons are shown. The save button is highlighted to show that the record variance is complete and can be saved.

 

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Approve & Complete a Variance Request

 

  1. Sign in to your site
  2. Go to Projects System, click Search, and select the record
    Project System and Search are highlighted. A project number is also highlighted to show it was selected.
  3. Click Edit
    The Edit button is highlighted to be clicked to begin editing the record.
  4. On the Variances tab click Edit next to the applicable variance
    The Variances tab is selected. Under the tabs, the Variances section is shown. The Edit link is highlighted in the Actions column next to a listed variance.
  5. Change the Action status
    The Variance Details section is shown. The Action drop-down menu is open, and the Approved option is highlighted.
  6. Change the Status of the variance
    The Variance Details section is shown. The Status drop-down menu is open, and the Approved option is highlighted.
    Note: Work related to variance approval is tracked in the Status tab of the record. This is done through case management.
  7. If approved, enter the Date Approved and the Date Implemented
    The Variance Details section is shown. The Date Approved and Date Implemented fields are highlighted and filled in.
  8. Click Save
    The Save and Clear buttons are shown. The save button is highlighted to show that the record variance is complete and can be saved.

 

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Search for Existing Variances

 

  1. Sign in to your site
  2. Go to Projects System, expand Variances, and select Search
    The Projects System menu is expanded. Under the menu, the Variances section is expanded, and the Search option is highlighted.
  3. If needed, use the search parameters to filter and find specific records
    The Variances Search Parameters section is shown. Fields are available to enter search filters such as variance number, type, status, and project number. Buttons at the bottom allow you to run, clear, or close the search.
  4. View a list of issued variances
    The Variances section is shown. A list of issued variances is displayed. It includes project number, variance number, code, type, and description.

 

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