In most cases, parcel records are created by importing a recurring parcel import from the assessor's office. They can also come from GIS (Geographic Information System) data. Only create a parcel manually if you are sure it is required.
Important Note
- Any data that does not match the assessor or GIS data during a bulk update will create extra records. This can quickly clutter the record database. If it is not watched closely, the customer may create a large number of records tied to parcels that do not exist. When this happens, searching for records using the correct parcel ID (Identification) will not return results. The same problem can happen with addresses. If they are not entered exactly as the assessor has them, searches may not work. To help prevent this issue, use the sub-lots feature.
Manually Add a Parcel
- Sign in to your site
- Go to Asset Management, expand Property Management, and select Add Record
- Fill out the Owner Data
- Tax Parcel ID: Enter the tax parcel number
- Location: Add the physical address for the parcel
- Map #: Enter the map number for the parcel
- Association (Owner): Fill out the owner's first and last name
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Mailing Address: The mailing address field must be formatted as follows: Street Address, City, State Zip
Note: You must insert a comma and a space after the street address, the city, and a space after the state. If you use a different format or put the mailing address on more than one line, the forms, letters, and reports may not print correctly.
- Enter the Occupancy Data
- Fill out Property Data for the parcel
- Add any applicable Fire/Safety Data
- Enter details about how the parcel space is used in the Space Utilization field
- Fill in Additional Fields, as needed
- Upload any supporting Documents for the parcel. These documents can be used for reference on Permits, Projects, and related records
- Click Save Parcel
Bulk Parcel Updates
Community Development support staff manage these updates. They use files provided by the customer. The goal is to update parcel records to show changes in ownership and property details. This update does not change any records that were created before the update is finished.
Update an Individual Parcel Record
- Sign in to your site
- Go to Asset Management, expand Property Management, and select List
- Search for and select a record
- Update data fields as needed
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Mailing Address: The mailing address field must be formatted as follows: Street Address, City, State Zip
Note: You must insert a comma and a space after the street address, the city, and a space after the state. If you use a different format or put the mailing address on more than one line, the forms, letters, and reports may not print correctly.
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Mailing Address: The mailing address field must be formatted as follows: Street Address, City, State Zip
- Select the Click here to display records at this location. This will show permits, certificates, projects, and other records for the parcel
- View the existing Buildings and Lots for the parcel. Add additional buildings and lots, if needed
- Scroll down and click Save Parcel
Supporting Articles
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